Identifying the sender of a request

Each organisation can set up the data necessary to identify an individual in the context of GDPR requests.

By default, Fair&Smart proposes the identification of a requester on the basis of the following information:

• Surname, First name;

• Date of birth;

• Address;

• Email;

This information can be customised by creating datasets that correspond to your organisation.

Contents of this documentation:

The concept of dataset

A dataset defines the data structure of your organisation.

For example:

• a "natural person" dataset could contain information such as surname, first name, date of birth, etc.;

• a "customer" dataset could contain a "customer number", a "registration date", etc.;

• an "address" dataset could contain the fields "Street type", "No.", "Street name" etc.;

These datasets can be created to define the information necessary to identify a person issuing a GDPR request.

Creating a dataset

1. In the Administration > Dataset screen, click Create dataset;

2. In the Information panel, enter the name of the dataset;

3. Click Add property to list the fields in your dataset;

4. Fill in the information about the added field. For example "Date of birth", Type = Date

5. Click Validate;

6. Repeat from step 3 for all the fields to be added;

7. Click Save;

To find out more

• Subscription management

• Request management

• Identifying the sender of a request

• Draft management

• Right Requests